For schools, proper management of electronic invoicing is an important factor because it allows them to work more efficiently, reduce operating costs, reduce errors, and avoid penalties and delays in payments. However, in order to achieve this goal, the choice of a good educational software becomes fundamental.

What are the characteristics that qualify an educational software as suitable for managing billing? Here are 3 key aspects.

Educational software: Features you must have to facilitate e-invoicing

  • Ensuring compliance (compliance with good regulatory practices)

The first element that is essential for an academic management system to academic management to facilitate the invoicing process, is that it has everything necessary to comply with the legal aspects required by the competent authorities. For example, invoices must include an electronic signature.

This is vitally important, as otherwise schools may incur considerable penalties or other legal proceedings that may result in additional problems for the institution.

  • Enable massive billing planning

This point is one of the main challenges in many of the educational software available on the market. It is necessary that these systems have the capacity to organize and plan the mass billing of services in an efficient and timely manner. in an efficient and timely mannercovering all the aspects involved: collection, credit/debit notes, document issuance, etc.

Thus, by massively executing this process in its entirety, the need for administrative-financial personnel to constantly intervene to set up new plans is eliminated.

CTA key aspects

  • High flexibility and responsiveness

Linked to the above, an academic software for schools also needs to demonstrate high flexibility and responsiveness in integrating mass billing planning with the many new developments that occur throughout the school year.

What does this mean? It means that the system has the necessary tools to instantly and automatically reflect all the concepts related to the registration or deregistration of a certain service. For example, the school transportation servicethe contracting of an extracurricular workshop, etc.

Thus, when parents decide to add or remove any additional item to the tuition, the system will be able to ensure that the periodic invoices for each month are well prepared.

Advantages of having an educational software with these characteristics

Regardless of helping to establish order in terms of invoicing and billinga educational software that complies with the characteristics explained throughout this content, also allows schools to enjoy advantages such as:

  • Increased customer satisfaction. By facilitating the administrative relationship with parents, allowing them to manage transactions with a few clicks and from the comfort of their cell phone.
  • Strengthening the institutional image. When the electronic invoicing process works well and users are satisfied, the school's image is that of a modern and friendly institution that uses the latest technologies.
  • Decrease in the portfolio. By increasing the collection channels to parents, collection management is undoubtedly improved, reducing the debt and providing greater cash flow to the school.

Today, having an educational software educational software that facilitates every aspect related to electronic invoicing and allows compliance with the corresponding regulations, is a crucial element in the academic management of any educational institution.

At Phidias we want to help you simplify the overall administration of your school. From financial to academic, our educational software has proven to be a huge differential in the most demanding school managements. Send us a message and see why our academic management system is ranked as one of the most advanced.

More than 17 years of experience and a presence in 7 countries back us up!

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