The grading system is a very important area in the academic management of a school. of a school. Its administration can be as simple as complex depending on the technological tool used for it. Hence the importance of having a academic software for schoolscapable of satisfying the particular needs of the institution.

Such software should help to coordinate all the information related to the institutional evaluation system (which may be carried out in many different ways, with different formats), in order to facilitate administrative and teaching work. administrative and teaching workas well as communication with the entire educational community.

Below, we share what you need in a academic software for schoolsto really manage a grading system properly.

Keys to evaluate academic software for schools

  • The system complies with the school's grading scheme.

One of the fundamental keys to analyze that an academic software is the right one to manage student evaluations, is that it complies with the grading scheme established in the school. Whether it is based on a rounding system, weighted average, numerical grade, arithmetic mean, etc., the first validation is that the software to be implemented complies with this parameterization.

Certainly, every school is different. Some are more qualitative, others are more quantitative. Some even have different forms of evaluation in some subjects. Therefore, the school school ーespecially the academic directorー must be very clear and specific in communicating the grading scheme being used, when looking for academic management software.

  • Academic software for schools adapts to periodicity

We know that schools usually divide their school year by terms. Therefore, a good academic software for schools must have the necessary flexibility to adapt to this periodicity, recording the grades of each student in the selected period.

In addition, it is necessary that the periods can be parameterized for their registration, consultation or closing. Otherwise, there may be inconsistencies in the printing or notification of the ballots.

In this way, a correct control of the academic follow-up of the student staff is ensured, in addition to facilitating the visualization to the users that the institution considers pertinent.

  • The report cards are what the school needs.

On the other hand, it is crucial that the academic software for schools to be implemented must generate the report cards as the institution needs them.

For example, if the school handles several grading schemes, the software must be flexible enough to combine them and capture the information in the final document.

The importance of this aspect lies in the fact that, although it may seem curious, not all academic management systems correctly reflect the grades in the report cards, even when the data recorded comply with the criteria of the scheme and periodicity.

Pro tip: It is advisable to make sure that not only the grading information is correctly conveyed in the report card templates, but also that the report cards can be customized according to the school's requirements.

  • Academic software is adequately supported

Last but not least, it is vital to ensure that the academic software vendor provides good support services.

Some companies charge for their services "on demand," meaning that each call involves a cost or that shifts are managed. However, the key is that the provider really knows what the school needs and is available when needed. They may not always guarantee an immediate response, but it should be within 48 hours.

CTA key aspects

So, what should a school's academic software look like?

In short, like any computer system, academic software for schools academic software for schools must have three characteristics: flexibility, robustness and great support.

Flexible so that the system can be adjusted to the way the institution operates. Robust at the infrastructure level to support the entry of several users concurrently, as well as the actions performed on the platform, without hindrances or crashes in the databases. Especially during "peak hours", such as registration days or grade queries.

This is due to the fact that there are academic systems that are rigid and do not allow parameterization of functionalities, or that are blocked when several users wish to access them.

Finally, a great support service to help ensure the optimal operation of the software at all times, because you can have a great academic system, but if the company that manages it provides poor support, the results will inevitably be unfavorable.

Phidias: A flexible, robust and exceptionally well-supported academic management system

Phidias is a specialized software that facilitates the administration of schools by managing and centralizing all their information. Its flexibility means that there is practically one Phidias for each institution.

With our system, it is possible:

  • Adapt the qualification scheme
  • Streamline the registration, consultation and sending of academic information.
  • Personalize report cards, having the option to generate documents with digital signature.
  • Quick and easy way to register citations and awards
  • Generate performance reports with updated information in real time.
  • Facilitate communication among the educational community in a key element such as performance evaluation and follow-up.
  • Take advantage of many more features to simplify your day-to-day life!

In addition, its high level of cybersecurity and robustness in infrastructure allows all activities to run smoothly, mitigating the risk of suffering vulnerabilities.Contact us at to show you how Phidias can help schools manage information efficiently!

Contact a consultant