How do you know that the current billing system is not right for a school?
Although there are several types of billing systems available today, it is important to note that not all of them have the appropriate filters and planning processes for a school. In this sense, a system that is truly suitable for the educational sector must allow, among other items, the following:
- Recurring billing, monthly and by established groups (such as grades)
- Annual planning in a short time
- Inclusion of new products to be invoiced immediately or at the beginning of each month.
However, most educational institutions usually make use of certain accounting systems or free tools provided by tax systems. The drawback with this is that usually none of these options offer advanced functionalities, such as process automation or useful accounting integrations. process automation or useful accounting integrations.. This is essential for efficient electronic invoicing.
In this context, when, for example, the billing system used by the educational center does not have reports on billings, collections and the portfolio, it shows that it is not a very robust system that, in addition, most probably does not have the necessary set of filters to obtain updated information for decision making.
Remember: The higher the number of incidents the more wasteful the operation becomes and the higher operating costs the school incurs.
How does educational software help schools in the e-invoicing process?
A educational software goes beyond just taking care of electronic invoicing processes, since, if implemented in a school, it can become a very useful tool for both the institution and the parents.
Some benefits that the administrative area of a school can take advantage of with this intelligent solution are:
1. Invoice issuance and data update
A educational software makes both the issuing of invoices and the updating of data much more user-friendly. For example, if a student's family has had to move house and the address needs to be edited for the generation of this document, the solution makes this a very easy process for both parties to follow.
The same applies to each of the processes that parents must perform. From updating personal data, through the consultation of generated collections, and ending with the payment of the acquired obligations.
2. Expediting payments
On the other hand, an educational software not only ensures that a school complies with its electronic invoicing process in a timely manner, but also speeds up the payments that parents must make. At the same time, it facilitates the issuance of communications for all those activities and processes to be fulfilled.
For example, if a school is close to its new re-enrollment period, the software sends a communication to family members so that they can complete the process and payment within the platform.
The same applies to the services offered by the institution: the responsible party selects the services he/she wishes to acquire, these are invoiced and can then be paid for immediately.
3. Keeps each role in its place
Parents can spend quality time with their children, rather than spending time on tasks they can do from the comfort of their own home.
A educational software allows a school to be competitive by keeping its billing and collection operations as an easy process for students' families.
4. Greater control
Finally, educational software provides much more control by linking billing to different events, such as: tuition, extracurricular activities, school transportation services, among others.